How to Setup Outlook POP3 E-Mail?

Outlook POP3 (Post Office Protocol Version 3) installation provides users with the opportunity to manage and access with their e-mail address. The main function of the Pop3 protocol is to access users' e-mail accounts, check their inboxes and download new incoming e-mails.

Follow the steps below for Outlook Pop3(Post Office Protocol Version 3) E-Mail Setup.

Step 1: After starting the Outlook application, click File>Account Settings>New, then the e-mail setup will start with the Add account tab.

Step 2: After clicking the Next button on the Add account tab, we encounter the “Select Service” screen.

We select the Pop or IMAP option and click the next button.

Step 3: We continue with the "next" button by selecting the option for manual installation or additional server types. A screen will meet us as seen in the picture below;

In the field below, enter the name you want to appear in your e-mail. In the e-mail section, we enter the e-mail address you created. Then we set pop3 as the account type. We write your own address “pop3.damaimadi.uzantı” in your incoming mail server section, your own address “smtp.domainadi.uzantı” in your outgoing mail server (SMTP) section, our e-mail address in the username section and our e-mail password in the password section.

Step 4: Click on other settings from the bottom right, and in the window that opens, we come to the Outgoing Server tab and we see the following screen.

We tick the option "My outgoing server requires authentication for SMTP" and continue.

Step 5: Then we go to the advanced tab and we are greeted by the following screen.

We write “110” in the Incoming Mail Server port and “587” in the Outgoing Mail Server port and click the OK button.

Step 6: Finally, we select the data option and wait for the outlook side to check its connection with the server.

If both connection tests are successful to verify that your Outlook setup is complete, your setup is complete. If you are using the same e-mail account on more than one device and you want e-mails to work in a synchronized manner, it is recommended that you do not choose the POP3 installation type.

What are the Differences Between Pop and Imap?

POP (Post Office Protocol): The POP protocol downloads the emails from the email server to the client and stores them on the local device. Emails are usually deleted from the server so they can only be accessed on the local device.

IMAP (Internet Message Access Protocol): The IMAP protocol, on the other hand, keeps emails on the server and allows clients to access them simultaneously from multiple devices. Emails remain on the server and the client can always access up-to-date data.

What are the Advantages and Disadvantages of Pop3 Installation?


  • Emails can be accessed independently.
  • Save local storage and server space
  • Simple and fast installation.
  • It works independently of server restrictions.


  • It can only be accessed on the device on which it was downloaded.
  • Synchronization of e-mails is not possible.
  • Email security depends on local devices.
  • Emails are not backed up on the server, it may cause data loss.

What are the Points to Consider in Pop3 Installation?

Data Security: POP3 protocol does not store emails on the server by downloading them to the local device. The security of your email is therefore completely dependent on the local device.

E-mail Account Information: It is important to enter your correct and up-to-date e-mail while setting up POP3. Correctly provide details such as the email server's address, outgoing and incoming server connection settings, and authentication information, and double-check if necessary.

Download Frequency: If you download frequently, the performance of the server may be affected, and if you download less frequently, your e-mails may be out of date. Whenever possible, set an appropriate download frequency based on your needs.

Synchronization: The POP3 protocol does not offer the ability to synchronize. If you want to keep your emails synchronized across multiple devices, the IMAP protocol will be more suitable for you.

Updated Software: Use the current version of the email client when using the POP3 protocol. Up-to-date software always provides a safer environment, so be sure to always keep your POP3 protocol up to date.

Support: If you have any problems with the POP3 setup, contact your email service provider's support team.

Internet Connection Independence: In Pop3 protocol, no need for internet connection as you download emails and store them on local device. You can access your e-mails even if you do not have access to the Internet.

Security and Privacy: Pop3 protocol provides users more security and privacy as emails are stored on local device. It is important for data security that your e-mails are not stored on the server.

Uses: Pop3 installation is especially suitable for individual users, home users or small businesses. Pop3 can be preferred in regions with limited internet access or in cases where travelers need to manage their e-mails.

Common Problems and Solutions in Pop3 Installation

Connection Error: This error is usually due to incorrect server address or connection settings. If you are having connection problems, we recommend that you review the server address and connection settings again. If your problem is still not resolved, contact your email service provider's support team.

Firewall Block: The firewall can interrupt the POP3 connection, preventing you from sending or receiving email. If you encounter such a situation, allow POP3 connection on the firewall.

Email Server Not Responding: This issue can usually be due to server maintenance or a temporary network issue. Wait for a while and try again later, otherwise contact your server support team.

Risk of Data Loss: POP3 (Post Office Protocol Version 3) carries the risk of data loss as it downloads e-mails to the local device and backs them up on the server. In this case, you can prevent data loss by regularly backing up your e-mails.